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University of Chicago Financial Policy Policy. If required, advances will be issued for University related business activities. Advances will not be issued to cover expenses which will be reimbursed by another source. GEMS credit cards are available to University employees eliminating the need for most travel advances.

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The amount of the advance should be included on the employee 's travel authorization. Advances should be requested no earlier than ten days before departure if the funds will be deposited directly to the traveler's account or no earlier than three days prior to departure for cash advances. Travelers use Form OF-261, Travel